SECTION B:
Transport and accommodation

SECTION B:
Transport and accommodation

Purpose

To reduce polluting emissions deriving from travelling by motorised transport, through the selection of the vehicles to be used.
To reduce the environmental impact of the crew’s accommodation, by choosing accommodation close to the shooting locations and with certified sustainable management.

SECTION B:
Transport and accommodation
Rating
B1 Technical vehicles for equipment transport 2 points
B2 Daily transfers during filming 4 points
B3 Home-to-work trips and transfers between sets 3 points
B4 Accommodation: within 10 km from the set 4 points
B5 Accommodation: certified accommodation facilities 5 points

Section description:

B1 TECHNICAL VEHICLES FOR EQUIPMENT TRANSPORT

Requirements
Only use vehicles that are Euro VI type-approved or higher (Regulation (EC) No. 595/2009, as amended).
The requirement needs to be met only by vehicles intended for the transport of technical equipment.

Verification procedure
Document verification. Produce the originals or copies of the following:

  • vehicle registration certificates;
  • rental contracts, if any.

On-set verification. The purpose of the on-set verification conducted by the Verifying Body is to take note of the vehicles actually used and to ensure that vehicles that are not allowed (Euro V or lower) are not being used.

B2 DAILY TRANSFERS DURING FILMING

Requirements
This criterion applies to the daily transport of people (cast and crew) on “accommodation-set trips”.

Use only:

  • public transportation (train, bus, tram, metro);
  • slow-mobility means (pedal cycles, e-bikes, walking);
  • electric-powered vehicles;
  • transport vehicles powered by natural gas, LPG or hybrids.
  • The requirement must be met only by vehicles used for transporting people and between the accommodation facility and the set during the filming period.
  • Public transport and slow mobility > 4 points
  • Electric vehicles > 3 points
  • Hybrid or natural gas or LPG vehicles > 2 points

Observations and suggestions
The term “accommodation facility” means any kind of accommodation facility used by crew and cast. This also applies to when the cast or crew stays at home and travels daily to the set.
Criteria B1 and B2 may be combined in the case where vehicles intended for passenger transportation meet criterion B2 and the remainder meet criterion B1, in which case the relevant points are added together.

Verification procedure
For scoring purposes, all modes used by the crew and cast to travel from their accommodation to the set during the filming period are taken into account, and the lowest score listed is awarded.

Document verification. Produce the originals or copies of the following:

  • a list of the vehicles used;
  • single and/or seasonal tickets for public transport;
  • vehicle registration certificates of private transport vehicles;
  • any lease contracts regarding private transport vehicles and slow-mobility means;
  • for slow-mobility travel using own means, the signed statement of the Producer or of the Line Producer specifying staff, trips and dates will be valid.

On-set verification. The purpose of the on-set verification conducted by the Verifying Body is to take note of the vehicles actually used and ensure that vehicles that are not allowed are not being used.

B3 HOME-TO-WORK TRIPS AND TRANSFERS BETWEEN SETS

Requirements
This criterion applies to the transport of people (cast and crew) for ‘home-to- work’ trips at the beginning and at the end of the shoot and for the change of accommodation due to transfers between filming locations.
Use public transport by rail, road or sea for trips:

  • from home to the filming location, at the start and end of the shoot;
  • transfers between different filming locations that involve a change of accommodation facility.

Allowed modes: train, metro, coach, bus, car-pooling (at least 3 people), ship. Exception: for trips longer than 7 hours (calculated using any combination of the modes considered by the criterion), air travel is permitted, but only if the CO2 emissions from the journey by air are offset through the purchase of carbon credits or other Payments for Ecosystem Services (PES).
100% of trips using allowed travel modes > 3 points
75% of trips using allowed travel modes > 2 points

Observations and suggestions
The requirement must be met for crew and cast travel paid for by the production. ‘Home’ is defined as the residence/domicile the crew or cast starts out from. The percentage of travel modes is understood as the ratio of number of trips using the travel modes allowed with respect to the total number of trips taken by the entire crew and cast personnel falling within the application range of the criterion.
There are various tools for calculating airplane travel emissions. Examples are: IATA CO2 Connect and www.ecopassenger.org.
To obtain carbon credits or PES, use internationally certified initiatives, or initiatives that comply with regulations and standards accepted by public institutions.

Verification procedure
Document verification.
Provide a list of on-set personnel with departure locations for “home-to-set” and/or “set A-to-set B” trips, considering only trips paid for by the production.
For travel by rail, road or sea, submit original or copy invoices and/or travel tickets. For car-pooling trips, a written self-declaration specifying passengers, trips and dates applies.
For air travel compensation, if any, production must show proof and/or invoice of purchase of carbon credits showing purpose of use, date and recipient.

B4 ACCOMMODATION: WITHIN 10 KM FROM THE SET

Requirements
To select accommodation within a 10 km radius of the set, except when the sets are used for only one day of shooting.
100% of number of nights spent in accommodation close to the set (< 10 km) > 4 points
75% of number of nights spent in accommodation close to the set (< 10 km) > 3 points

Observations and suggestions
The choice of accommodation impacts on vehicle transfers and consequently on polluting emissions and fuel costs; for this reason, it is important to choose accommodation that is as close as possible to shooting locations. Arranging accommodation nearby also helps to simplify transport organisation in terms of time management and reducing the work-pace of the drivers involved.

Verification procedure
Document verification. Produce the original or copies of the following:

  • the list of accommodation facilities of the cast and crew, showing the percentage of accommodation facilities close to the set with respect to the total number of facilities;
  • the corresponding invoices (or similar proof) for the accommodation facilities used;
  • the actual distance between the accommodation facilities and the set calculated via geographical Internet service e.g.: Google Maps, OpenStreetMap or equivalent.

B5 ACCOMMODATION: CERTIFIED ACCOMMODATION FACILITIES

Requirements
With regard to hotel accommodation, to stay in sustainable facilities, choosing among the following options:
At least 50% of nights spent in accommodation facilities certified by EU Ecolabel (or similar ISO 14024 type I environmental certification) or registered with EMAS > 3 points.
At least 50% of nights spent in accommodation facilities certified by GST Council > 2 points.

Observations and suggestions
Facilities recognised as valid are those registered with EMAS (Eco-Management and Audit Scheme) or certified with EU Ecolabel or other internationally recognised environmental label in compliance with ISO 14024 type I (e.g.: Nordic Swan, Blauer Engel, etc.), or, alternatively, GST Council certification. To find out which accommodation facilities are certified and any other information on the EU Ecolabel. To find out which accommodation facilities are registered and any other information on the EMAS Regulation.
A portal that is useful for consulting environmental labels, including also those compliant with ISO 14024 type I, is Global Ecolabelling Network.

Verification procedure
Document verification. Produce the original or copies of the following:

  • the list of hotels used;
  • their certifications;
  • a table summarising the number of nights stayed overall by the production, showing the percentage of nights stayed in certified accommodation facilities;
  • the invoices for accommodation.

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